SpotDraft Contract Lifecycle Management (CLM)

SpotDraft CLM offers a comprehensive platform to create, manage, and execute contracts efficiently. Its features empower legal teams and businesses to streamline contract workflows, improve collaboration, and gain valuable insights.

*Document Storage on SpotDraft

Create, upload and store documents as per your document storage slab. Each distinct contract created or uploaded to SpotDraft is considered to be a single document. Versions and supporting documents associated with a contract do not count towards the document storage limit.

Document storage-based pricing model provides unlimited user access.  The storage fee for these documents is charged on a recurring basis to the customer depending on the minimum commitment towards the total storage volume of documents signed up for as mentioned in the executed sales order or contract. Any additional document storage beyond the minimum committed volume would follow additional recurring charges to the customers.

Customer will consume their document storage if they create contracts using any, or all of the following actions/modules on the platform:

• • Historical Contracts (Uploaded by SpotDraft team or by the customer)

  • Express Contracts

  • Contracts Uploaded for Signing via SpotDraft

  • Contracts Uploaded post-execution by an external tool (such as DocuSign)

  • Contracts Created Using Templates

  • Contracts Created using Third Party Paper workflows

  • Contracts Created using an Integration with SpotDraft (such as Salesforce)

  • Contracts Created using an Intake Form or an Intake integration (like Jira/Zip/Google Form)

  • Deleted contracts (which have not been permanently deleted from the workspace)

Note: 

• Test contracts created by SpotDraft users for implementation or UAT purposes will not be counted towards document storage.

• Permanently deleted contracts will not count towards document storage

• Contracts “created” irrespective of the stage they are in will count towards document storage

• Duplicate contracts created will still be counted towards document storage until permanently deleted

• Clickthrough contracts are NOT counted as part of document storage. Customers must purchase Clickthrough contracts separately.

*SpotDraft CLM User Types

• Collaborators have the ability to:
  • View, comment on and search for contracts
    
  • Approve contracts that are in progress
    
  • Sign contracts electronically as signatories
    
• Licensed Users have the ability to:
  • All functionalities of Collaborator Seats.
    
  • Launch workflows to create new contracts using per-built templates, request contract review or upload contracts for execution
    
  • Configure and customize workflows in Workflow Designer.
    
  • Upload contracts to SpotDraft for storage in the Repository, or for review
    
  • Edit contracts using Microsoft Word on SpotDraft, including the ability to redline documents
    
  • Search, view, and upload contracts in the Repository and create custom Repository views
    
  • View lifecycle, approval, review and turnaround metrics using Contract Analytics
• What constitutes a Licensed User for billing purposes?
  • If a user has ANY or BOTH of the following permissions, they will constitute a licensed user

• Additionally, some Licensed Users may be designated as Administrators by the Customer. 

Administrators can:

• • Manage user permissions, groups, API access and other access controls.
  • Set up and manage integrations with other business systems.
    

Note: Each user account is associated with a unique email address. Sharing accounts between individuals is not permitted.

*SpotDraft CLM Plans and Add-ons

SpotDraft offers various plans with increasing levels of functionality. Additionally, you can choose from the following add-ons to tailor the platform to your specific needs:

• Express Contracts/Public Workflows

Express contracts are self-service, publicly hosted contracts that can be triggered from a public URL

• API Access/Developer Module

Integrate SpotDraft with other applications using SpotDraft’s open API. This includes access to REST endpoints, web-hooks, and authentication tokens. Purchasing API Access is required for any API use that is not included in another separately purchased integration provided by SpotDraft.

• DocuSign Integration

Seamlessly integrates with DocuSign to send contracts for eSignatures via SpotDraft using DocuSign’s eSignature service.

Note: SpotDraft platform includes its own fully compliant native eSignature service available at no extra cost.

Technical details are available here.

• Salesforce Integration 

Connect SpotDraft with Salesforce to launch workflows directly from your CRM, sync contract data, and improve visibility across both platforms. You can:

• • Launch workflows (template & third-party paper) from within Salesforce using a custom Lightning Web Component and map Salesforce fields to SpotDraft workflow attributes
    
  • Sync completed contracts and properties from SpotDraft’s Repository to Salesforce’s standard Contract object or a custom object.
    

Note: SpotDraft’s Salesforce Integration is only compatible with Salesforce Lightning, and is not compatible with Salesforce Classic.

Technical details are available here.

• HubSpot Integration

Connect SpotDraft with HubSpot to launch workflows directly from your CRM, sync contract data, and improve visibility across both platforms. You can:

• • Launch workflows (template & third-party paper) from within HubSpot directly from HubSpot’s deal object and map HubSpot fields to SpotDraft workflow attributes
    
  • Sync completed contracts and properties from SpotDraft’s Repository to HubSpot’s deal object.
    

Technical details are available here.

• SSO Integration

Enable authentication and user provisioning for your SpotDraft workspace using SAML 2.0, SCIM Core v2, or SpotDraft’s integrations with Okta, Azure, or OneLogin.

Technical details are available here.

• Cloud Storage Integration

Seamlessly save executed contracts to your cloud storage provider for better organization and collaboration. SpotDraft offers integrations with Google Drive, Dropbox, SharePoint, Box and Microsoft OneDrive.

Users can choose a specific Site, Drive, and Folder to store all executed contract PDFs. They can also set a uniform naming convention to make finding and retrieving these documents easier.

Technical details are available here

• Email Integration

Upload contracts from your inbox to SpotDraft using an email integration, enabling seamless upload, version control, and intake form completion directly from emails. SpotDraft offers integrations with Outlook and Gmail.

Technical details are available here.

• Collaboration Tool Integration

Receive real-time contract updates, targeted notifications, and access key contract information within your Slack or Microsoft Teams environment.

Technical details are available here.

• Google Forms Integration

You can use SpotDraft’s Google Forms integration to:

• • Create Contracts: Fill out a Google Form to initiate contract creation in SpotDraft, and ensure the email used matches a SpotDraft account for accurate record linking. Upon form submission, data automatically populates a predefined contract template in SpotDraft.
  • Send Notifications: Send email alerts to up to 50 recipients when a new contract is initiated, for quick review and action.
    

Technical details are available here.

• Jira Integration

Create contracts on SpotDraft using details from Jira tickets, or upload attachments as customer contracts.

Technical details are available here.

• eStamp Paper (India only)

Add eStamps to your contracts from your SpotDraft stamp inventory or procure them as needed for a specific contract.
At the request of the Customer, SpotDraft can facilitate the procurement of electronic stamp paper and payment of stamp duty on documents executed using SpotDraft. SpotDraft may execute such processes with third-party service providers. The Customer shall be liable to pay the charges for such services, as specified by SpotDraft.

• Aadhaar eSign (India only)

Enhance the security of your contract signing process with Aadhar-based signing.

Seamlessly integrate with Aadhaar eSign to send contracts for eSignatures via SpotDraft using the Aadhaar eSignature service. SpotDraft may execute such processes with third party service providers.

• Assisted Migration of Contracts

 Add your legacy contracts on SpotDraft with the required metadata.

At the request of the Customer, SpotDraft can assist the Customer in migrating their legacy contracts on SpotDraft with the required metadata. The Customer shall be liable to pay the charges for such services, as specified by SpotDraft.

• Assisted Workflow Setup

Template your standard drafts on SpotDraft with the required variables/information/questions.

Create a workflow to create a contract from a preselected template of your choice by completing a questionnaire. These could range from new sales agreements to employment agreements. The Customer shall be liable to pay the charges for such assisted services, as specified by SpotDraft.

*AI Add-Ons

• SpotDraft AI - Additional Smart Data Credits

Extraction Credits are your key to unlocking SpotDraft's powerful Smart Data Capture feature. These credits allow you to extract metadata automatically from your contracts without manually entering information.

Available credit packages include:

• • 100 credits
    
  • 500 credits
    
  • 1000 credits
    
  • 2000 credits
    

Successful metadata field extraction of each contract consumes one Extraction Credit.

• SpotDraft VerifAI

VerifAI is SpotDraft’s Microsoft Word add-in that automates your contract review process using generative AI.

It includes:

• • Unlimited custom review ‘Guides’ that customers may set up themselves, for any type of contract.
    
  • Unlimited AI-suggested redlines & AI-generated comments
    
  • 7 out-of-the-box market standard contract review Guides
    
  • Unlimited ‘Public Guides’, i.e. publicly shareable links to VerifAI guides that can be opened and used in a web browser. Using a Public Guide does not require a VerifAI license.
    
  • Unlimited AI-generated guides - Customers may use VerifAI to auto-generate contract review Guides based on their template contract.

Access to VerifAI is license-based. Each user of the Microsoft Word add-in requires their own VerifAI license. Licenses must be associated with a unique email address, and shared email addresses are not permitted. Sharing accounts between individuals is not permitted.

• Custom Training & On-boarding: 

Access personalized training sessions and on-boarding support to maximize your team's adoption and utilization of SpotDraft.

*Key Features on SpotDraft

• Contract Templates: Contract templates in SpotDraft help you create pre-approved, customized contracts in a self-serve fashion by completing a questionnaire. They include the ability to build complex conditional logic to modify contracts based on questionnaire responses.

• Workflow Manager: A flexible, low-code system that allows you to create custom workflows tailored to your specific needs.

• Contract Editor: Collaborate on contracts in real-time using the intuitive online editor, provided by Microsoft Word online -  with features like redlining, commenting, and version control.

• DraftMate - AI Template Creation: Convert your existing contracts into reusable Contract Templates on SpotDraft using AI. 

• Approval Workflows: Set up automated or ad-hoc approval processes with designated approvers at various stages.

• Contract Repository: Securely store and manage all your contracts in a centralized repository with advanced search and filtering capabilities.

• Paralegal: Upload the contracts for review, assign the required approvals, route the final copy for signature and update the repository with the required metadata upon execution

• Reporting: Generate comprehensive reports to analyze contract data effectively. These can be one-time reports or recurring reports delivered automatically at regular intervals.

• Advanced Search: Locate specific contracts or clauses with document text quickly using keyword search.

• Document Comparison: Easily identify changes between different versions of a contract.

• Custom Reminders: Set automated reminders for key dates and deadlines, such as contract renewals or expirations.

• Contract Analytics: Generate reports and gain insights into contract performance, bottlenecks, and trends.

• eSignatures: Execute contracts securely, compliantly and efficiently with integrated eSignature functionality.

*SpotDraft Clickthrough

SpotDraft Clickthrough simplifies the process of obtaining consent and acceptance for standard terms and conditions and clickwrap agreements. It is the fastest and easiest way to get legally binding consent for your standard online agreements.

It includes:

• • 100 free contracts with purchase. A contract is defined as an agreement accepted using Clickthrough.
    
  • Clickthrough Records: An electronic record of user consent, including timestamps and IP addresses, for compliance purposes.
    
  • Version Control: Manage different versions of your Clickwrap agreements and track changes over time.
    
  • Custom Domains: Ability to host SpotDraft Clickthrough on your own domain. [Growth & Ultimate Plans]
    
  • Triggering re-acceptance of accepted terms [Growth & Ultimate Plans]
    
  • Clickthrough API Access [Ultimate Plan only]
    
  • Legal Hub [Ultimate Plan only]
    

• SpotDraft Clickthrough Add-ons

Additional Contracts: Customers may purchase additional contracts, i.e. Clickthrough Records that are created and stored. These additional records are bought on an annual basis and must be used within the term of the SpotDraft subscription.

*SpotDraft Legal Hub

SpotDraft Legal Hub is a platform which simplifies the management of online terms and policies, making it easier for legal teams to ensure compliance, update documents in real-time, and improve overall efficiency. 

Legal Hub provides the ability to manage, publish, and host legal terms online and incorporate them by reference in other documents.

More details can be found on the Service Level Agreement link.